Print Management Solutions
Do you know how much your company's output devices (printers, scanners, fax machines, copiers and MFPs) are really costing you? Because of multiple servicing dealers and toner vendors it's more than you might think. Output devices represent a significant annual expenditure—5% of the typical IT budget and between 1-3% of the company's annual revenue (Source: Gartner Group). This means there is a significant opportunity for savings for your company! Implementing one of HPSs sophisticated Print Management Programs, will allow your company to take control of printing costs and better manage the printers on your network.
How It Works
An HPS certified network engineer will visit your office and launch our powerful data collection software. This software enables us to view an array of information about your printing devices from model of printer to page counts to toner levels to locations of the equipment. Once your printing fleet's information is analyzed, HPSs professional and certified staff will present its finding and provide an individualized solution that will directly impact your company's bottom line. All of this takes very little time on your part. We've designed the program with you in mind so you can stay focused on your business and leave the work to us!
Benefits
Besides saving your company money, these solutions include HPS' unmatched service, supplies and hardware support, ensuring your fleet operates at maximum performance and your overall uptime is at its highest capacity.
Once your customized analysis is completed, HPS is able to help locate under utilized and low productivity areas by breaking out the costs associated with each device. This helps optimize device placements by eliminating unnecessary equipment which will, in turn, improve document and workflow productivity. The program also helps determine when newer technology could be instituted for a more productive workflow.
You will see benefits well beyond the equipment. Not only will your fleet perform better and your employees be more productive, but you will see improvements in other areas of your organization.
The average cost to process an invoice is $20-$40. Our Print Management solutions will allow your accounts payable team to pay as little as one invoice per month to cover your equipment, service, parts, labor and toner for all of your color, copy, print and scan devices. Imagine the time your Accounts Payable department will save and the tremendous improvement on your bottom line.
HPS Print Management Solutions will give you a greater deal of accuracy in budgeting and forecasting. You no longer need to buy a dozen toners to get a deal and throw your budget out of whack. We offer a variety of Print Management solutions that are customized to your company's needs.
IMAGESolutions™ is a leasing program that allows you to bundle equipment, service and supplies for all your print devices. You'll receive only one monthly invoice for the equipment and a specified number of images/prints. The only additional cost is for excess images/prints above the specified monthly amount.
Digital Solutions™ is a leasing program that allows you to buy a "block" of copies for all your MFP's and finance it over the term of your equipment lease. It eliminates the charge for spikes in usage by allowing you to use as many or as few copies each month from the "block" at any given time. Any unused copies at the end of your lease term will be credited towards a new contract with HPS.
HPS offers Free Printing Assessments for your organization. Contact one of our print management specialists today for your free assessment or to learn more about these products.
Printer Maintenance Solution
IMAGEControl
IMAGEControl™ allocates a set usage allowance and bills you for that set amount each month, to keep your budget consistent throughout the duration of your plan. You have the flexibility to update your budgeted funds, at any time, if your plan needs any modifications.
IMAGEProtection
HPS' revolutionary service team has added an even more convenient way to obtain the service you need! HPS is proud to introduce our printer maintenance solution, IMAGEProtection™.
- Increased Printer Uptime
- No Trip Charges
- No Labor Charges
- No More Hourly Service Charges
- Same Day Service Calls
- Same Day Order Fulfillments
HPS' IMAGEProtection™ Program provides your company with a solution to service and supply most of your HP Laserjet and Lexmark printers using one convenient company. Included in the price of a toner cartridge you also receive service for your printers. One call and one invoice will allow your equipment and staff to operate at maximum efficiency.
To get started you will pay a one time enrollment fee. This covers our specialist to inventory and analyze your printer fleet. We will then set up the IMAGEProtection™ Program that is custom designed to your printer fleet at your usage. Labor is included in your toner costs so your company's only other expense would be the cost of replacement parts.
You'll receive Same Day Service for service calls placed by 12:00PM.
You'll receive Same Day Shipping for all supply orders placed by 2:00PM.
IMAGEProtection™ provides an effective way to maintain control of your critical printing devices and ensures your overall uptime remains at its maximum!
To find out more about our Printer Maintenance Solutions, contact HPS today!
