Controlling the high cost of printing
With document production and distribution estimated to cost a company as much as 15% of its annual revenue, businesses are increasingly taking a hard look at their printers and other output devices and what they’re spending to operate and maintain them.

Many times the real costs of printing aren’t fully understood or tracked because supplies and per-page costs come under the jurisdiction of many different departments. In some companies, individual departments may buy their own printers, then charge supplies and maintenance to the company. Printing costs can proliferate out of the IT manager's or CFO’s control.

Today, more than two-thirds of black-and-white digital printers are networked, and businesses are finding that they can use printer networking to get more out of their equipment.

Networking printers means any user on any computer connected to the network can print jobs to any printer on the network. It also means managers can gain more control over printing costs with software solutions that allow them to track and bill printer usage and related costs to individual departments. Printer accounting solutions can prevent users from printing non-job related documents on expensive color printers, and they can hook into supply chain management applications for ordering toner and other supplies automatically, further lowering support costs.

Your HPS Office Systems Document Imaging Consultant can help you make critical print accounting decisions by performing an evaluation of your specific business needs, your current equipment and your network, and recommending the best and most cost-efficient products and services for your business.

@Remote™

Your HPS Document Imaging Consultant will tell you that when it comes to managing network printing, you need to have all of the facts to make the right decisions. You need to know where all your printing devices are and how they are being used.

With Savin’s @Remote appliance-based service, you will be able to take advantage of no-touch meter reading and reporting. Designed to implement an advanced device relationship management (DRM) strategy, the @Remote-networked printers and multifunctional products – Savin and non-Savin devices – automatically transmit your print network information directly to a data center via the Internet using state-of-the-art, secure communication capabilities. Once received, the data is processed and can be used to generate meter billing and fleet utilization reports. To ensure that you get the most from these reports, your Document Imaging Consultant can review them with you and assist you in creating a strategy to reduce overall operational costs.

@Remote Features

• One @Remote appliance can collect the usage data from up to 500 networked MFPs and printers.
• You can access highly detailed population, utilization and trending reports to help you better manage your printer fleet.
• @Remote eliminates manual meter reading by automatically collecting and reporting at the scheduled time.
• @Remote offers high-level security using a secure HTTPS communication path and secure website.

The Gartner, Inc. technology research and consulting firm has estimated that output assessment tools, such as Savin’s @Remote, can lower output costs by as much as 40 percent, which can mean significant savings no matter what size your organization is. For assistance, contact HPS Office Systems.